Meeting Room AV & Video Conferencing

Meeting rooms, boardrooms and training rooms that start on time, with clear audio, good cameras and one-touch control.

Large interactive touchscreen display in a commercial training room

Meetings that just work

Too many meetings start with ten minutes of cables, adaptors and asking whether people can hear. A well-designed meeting room lets anyone walk in, share their screen or join a call, and be seen and heard clearly by everyone.

We design and install meeting room AV for offices and organisations across Exeter, Devon and the South West, from huddle spaces to boardrooms and training rooms.

Control4 touchscreen on a kitchen worktop

Rooms we equip

Huddle rooms

Small rooms with an all-in-one video bar and screen for quick calls and collaboration.

Meeting rooms and boardrooms

Large displays, ceiling microphones, cameras that frame the room and simple control.

Training rooms and halls

Projectors or large displays, speech reinforcement and hybrid setups for remote attendees.

What we install

Displays and projectors sized for the room
Video conferencing cameras, microphones and speakers
Wireless screen sharing from laptops and phones
Room control panels for one-touch start
Interactive displays for collaboration
Room booking panels and digital signage
Network and cabling to support the room
Staff training at handover

What makes a good meeting room

Audio first

People will tolerate an imperfect picture but not poor sound. Microphones and speakers matter most.

The right screen size

Everyone in the room should be able to read shared content comfortably from their seat.

Works with your platform

We set rooms up to work with the video calling platforms your organisation already uses.

One button

Starting a meeting should be as simple as walking in and pressing one button.

How it works

Consultation. We look at the rooms and how your team meets.
Design. We specify equipment for each room.
Installation. Installed neatly with cables hidden.
Training and support. We train your team and provide ongoing support.

What affects the cost?

Every job is different, so we quote individually. The main things that affect the cost are:

The number and size of rooms
Display size and type
Video conferencing equipment
Control and booking systems
Cabling and installation constraints

We are happy to work to a budget and to phase work where that helps. book a free consultation to get started.

Why choose Smart System AV?

Local and hands-on

Based in Topsham, Exeter, working across Devon and the South West.

Experienced

Founded in 2020 and built on more than 15 years of industry experience.

One team throughout

We design, supply, install and support every system ourselves.

Easy to live with

Everything is set up around the people using it and explained properly.

      EXCELLENT  
   Based on 14 reviews 
    
 
 
 
   
 
 
       Posted on Google  
   
   Devon Cookery School 
 09/01/2026
 
 
 Trustindex verifies that the original source of the review is Google. Excellent service from Joe. I can’t recommend Smart System AV highly enough for sorting our office networking and installing a new rack. It’s clear Joe really cares about his work, and that shows in the quality of the execution. Many thanks!
  
 
      Posted on Google  
   
   Churston Builders 
 30/12/2025
 
 
 Trustindex verifies that the original source of the review is Google. Joe from Smart systems was employed to carry out a full home automation system, on a large high end new build with us in the South West.

Joe was fantastic to work with really easy going, comuincation was amazing as and when we needed to reach him.
All works from himself and team was carried out with great detail.

We would highly recommend them to anyone, and will certainly be using them again on other projects.
Thanks again.
  
 
      Posted on Google  
   
   Peter Goddard 
 12/12/2025
 
 
 Trustindex verifies that the original source of the review is Google. We have been very privileged to have Joe work in our new build smart home recently. Joe treated our home with respect, listened to our wants and needs and made sure that we had a system that worked for us from mood lighting, sound systems, automated blinds and curtains, alarm system and CCTV. We are very happy with Joe and his workmanship. Thank you Joe for all you have done. Top notch service
  
 
      Posted on Google  
   
   Sarah Welch 
 31/10/2025
 
 
 Trustindex verifies that the original source of the review is Google. Once again Joe is an absolute star and is an extremely clever man and does a thorough job.
Highly recommended ⭐️
  
 
      Posted on Google  
   
   Gordon Laws 
 03/10/2025
 
 
 Trustindex verifies that the original source of the review is Google. Excellent service Joe as always. Thanks
  
 
      Posted on Google  
   
   Joshua Paul 
 02/05/2025
 
 
 Trustindex verifies that the original source of the review is Google. Smart System AV has sorted installing a CCTV system to our Gated community and also upgraded our intercom system. Joe and Adam have been fantastic and knowledgable, Always have time for questions and very reasonably priced. Would recommend and will be using them again for other work.
  
 
      Posted on Google  
   
   david vertannes 
 08/06/2024
 
 
 Trustindex verifies that the original source of the review is Google. Joe and Adam at Smart System AV were fantastic! Really helpful and very efficient. Looks great and they were very professional every step of the way. I would recommend them everytime for an AV install.
  
 
      Posted on Google  
   
   Mike Napper 
 30/06/2023
 
 
 Trustindex verifies that the original source of the review is Google. Smart Systems AV installed CCTV, a security system and a state of the art door entry system to our new office in Exeter. The work was carried out professionally and with minimal disruption as we were already in the unit. I would happily recommend Joe and his business to anyone requiring the service he provides.
  
 
      Posted on Google  
   
   Briony Watts 
 12/02/2023
 
 
 Trustindex verifies that the original source of the review is Google. Great service, very easy to get hold of and quick to respond on any queries or changes we’ve needed regarding our C4 system.
Would definitely recommend!
  
 
      Posted on Google  
   
   Charlotte Andrew 
 14/02/2022
 
 
 Trustindex verifies that the original source of the review is Google. Joe did a fantastic job - efficient, professional, polite - couldn’t ask for better